Entry Level Job Posting


Location:  Toronto, ON
Position Type:  Full time
Job Category:  Administrative Support
Salary:  $36,000 maximum
Industry:  Event and Conference Management
Required Education:  College Diploma or Certificate
 

Company Profile

Work with people who love what they do! 
 
We are currently seeking an individual who loves and excels in administration/data entry to be part of our growing success.  Come join us as part of our registration team. 
 

Job Description:

 
Registration Assistant
As part of our Registration Team, you will be responsible for all conference registrations, which includes registrations via e-mail, online or directly over the phone.  This entails the following:
 

Responsibilities:

  • Collect and record registration information, including choices for sessions, dietary restrictions, special and accessibility needs and other relevant event programs, and applicable fees.
  • Contact delegates as required to complete registration details and send confirmations; respond to all delegate inquiries including processing of registration changes and cancellations as required.
  • Attend to pre-conference inquiries from confirmed and potential delegates by phone.
  • Maintain all registration information electronically providing accommodation, travel and other ad hoc reports to team lead or client as required.
  • Work with Project Team Lead to maintain event/program budgets; responsible for coordinating all registration details to facilitate final event accounting reconciliation.
  • Prepare pre- and on-site registration lists; coordinate printing of delegate name badges.
  • Work onsite with the aNd event team to distribute pre-registered attendee information kit, including name badge, event tickets, special meal cards, etc.
  • Update pre-registered attendee information as required and re-print name badges if necessary.
  • Maintain registration records onsite.
  • Responsible for checking email inboxes, voicemail boxes and returning attendee messages.
 

Essential Qualifications:

  • Completion of Post Secondary School – preferably in administration.
  • Excellent data entry skills and keyboarding skill are a must.
  • Microsoft Office skills & highly proficient in Excel
  • Familiarity with online tools (website and e-commerce)
  • Accurate and organized.
  • Ability to multi-task and able to work in a fast-paced environment.
  • Pleasant phone manner
  • Database and hotel rooming list management is an asset
  • Knowledge of web content management system an asset
  • French speaking skills an asset
 

Working Conditions:

General office environment with regular business hours from 9:00am - 5:00pm. Work outside of these hours, including weekends, may be necessary due to project deadlines and onsite event requirements.  Some travel to client events may be required.
 
Send your resume and cover letter to mcharbonneau@andlogistix.com
 
Applications will be accepted on a rolling basis until a suitable applicant is found. 
Please note: Applicants who do not already have legal permission to work in Canada will not be considered.
We thank all applicants for their interest and advise that only those selected for an interview will be contacted. No phone calls will be accepted.
For more information, visit our website www.andlogistix.com

Apply Here